Exhibitor FAQ

April 29 – May 2, 2021

Yes, there will be a Virtual Exhibit Hall. Attendees will have the opportunity to interact with the industry’s top vendors in the Virtual Exhibit Hall where Exhibitors will showcase the latest technology and the newest procedures. Exhibitors will be able to schedule meetings with attendees, post product brochures, informative white papers, and press releases, collect attendee’s business cards in your virtual booth, and present your latest technology through demonstrative videos and interactive booth chat.

Access and complete the exhibitor application by logging into your exisiting exhibitor account. First time exhibitors will need to create an account. After completing the online application, you will receive an invoice for your virtual booth and may submit a credit card payment online.

$6,000 for commercial / $2,500 for non-profit

Payment in full is due upon receipt of invoice. Deposits are not accepted. Virtual booths will not be confirmed without full payment. 2020 booth rollover credits will be applied. If you do not have 2020 booth rollover credit, you will be prompted to pay by credit card.

• Virtual Booth Profile on the ASBrS 2021 Virtual Annual Meeting website
• Complimentary online profile in ASBrS Industry Product Showcase through December 2021
• 10 complimentary exhibitor staff registrations to attend the virtual education programs held during April 29 through May 2, 2021
• Access to pre- and post-meeting attendee mailing labels (Exhibitor must submit the request form with a copy of their marketing piece to the Society for approval to receive mailing labels.)
• Complimentary list of pre- and post-meeting attendees (Name, City, State, Country) sent via email
• Access to reports on your booth analytics – video views, lead retrieval, company website clicks, total downloads, and unique users
• Video chats with attendees
• Invite attendees to meet with your team
• Non-compete dedicated exhibit hours - call outs on meeting agenda each day

The American Society of Breast Surgeons will retain 100% of the virtual booth fee if cancelled after March 31, 2021. A $100 administrative fee is due if the virtual booth is cancelled before March 31, 2021. PLEASE NOTE: massage, skincare, or light therapy companies are ineligible to exhibit and will not be accepted. Companies who submit an application without disclosing they have ineligible products will not be refunded. Please contact Jane Conway at jconway@breastsurgeons.org to verify your eligibility.

Non-compete dedicated exhibit hours have been scheduled to ensure no sessions or other conference programming will take place during this time to give attendees uninterrupted opportunities to explore the virtual exhibit hall.

Thursday, April 29
Opening Reception in Exhibit Hall: 7:00 pm et–8:00 pm et

Friday, April 30
Break in Exhibit Hall: 12:00 pm et–1:15 pm et
Break in Exhibit Hall: 2:30 pm et–3:30 pm et

Saturday, May 1
Break in Exhibit Hall: 9:00 am et–10:00 am et
Break in Exhibit Hall: 12:30 pm et–1:45 pm et

Sunday, May 2
Break in Exhibit Hall: 9:00 am et–10:00 am et

Any staff working as a representative in your virtual booth must be registered to gain access to the Virtual Annual Meeting. Exhibitors must register booth staff via the Exhibitor Registration site by the April 27 deadline at 12pm ET/11am CT/ 9am PT. All booths have an allotment of 10 complimentary exhibitor registrations. Please note exhibit registrations are not transferable and must carry only the name of the person and company confirmed as an official exhibitor at this meeting. All changes and additions to exhibitor registration lists must be made by the deadline date of April 27 at 12pm ET/11am CT/ 9am PT. PLEASE NOTE: Exhibit staff who register after this deadline can access the virtual platform but will not have matchmaking abilities with attendees.

As a benefit of exhibiting, company representatives may attend the virtual education programs held during April 29 through May 2, 2021. Please note that exhibitors are not given access to the any of the presentations following the meeting. However, a company may purchase a registration for their technical/scientific staff who wants to earn CME credit and access to the educational presentations.

All exhibitors will be sent one complimentary list of pre- and post-meeting registrants (Name, City, State, Country) Additionally, exhibitors are entitled to receive one complimentary set of pre- and post-meeting registration labels. Before the labels can be sent, exhibitors must read and agree to the mail list policy and submit a copy of the promotional piece to the Society for review and approval.

• Pre-registered attendee label/list requests: Promotional pieces must be submitted by March 31. Lists and Labels will be sent by April 8. (Pre-registered attendee labels will not be available after this date.)
• Post-meeting attendee label/list requests: Promotional pieces must be received by May 9. Lists and Labels will be sent out by May 21. (Post-meeting attendee labels will not be available after this date.)

There are 3 options available*:

• All exhibitors will automatically receive by email one complimentary list of pre- and post-meeting registrants (Name, City, State, Country) No submission of a marketing piece is required.
• Printed labels will be mailed directly to exhibitor when the promotional mailing is coordinated in-house by the exhibiting company. The labels are not to be reproduced or used more than one time.
• Electronic attendee list sent only in the event the promotional mailer is coordinated by a mail house or other third party. List is sent only to mail house or third party and the list cannot be used more than one time.

*PLEASE NOTE – The mailing list and labels do not include email addresses.

• Promote prior to the meeting to let registrants know you will be at the virtual event
• Complete your virtual profile and take advantage of every benefit to bring your company and products prominence
• Invite attendees to meet with you virtually through the Virtual Meeting Platform.
• Video chats with attendees
• Use booth analytics reports sent to you by ASBrS
• Take advantage of the marketing and support opportunities below

• Educational grants
• Sponsorship opportunities as defined in the 2021 Industry Prospectus
• Industry Supported Symposia
• Digital Advertising
• Dedicated Virtual Exhibitor Sessions (Non-CME)
• Single use mailing labels for the entire membership (available throughout the year)

Please be aware that no company is authorized to sell the Society membership or meeting attendee lists and lists offered by anyone other than the American Society of Breast Surgeons are fraudulent. These are scams and no one in the Society opts in to allow their email address to be distributed. If you receive such a solicitation, we suggest you do not purchase since the list was obtained without permission. Your company could be blacklisted as a SPAMMER if you use the list.

Jane Conway
Industry Relations Coordinator
jconway@breastsurgeons.org
410-381-9500

Marti Boyer
Director, Strategic Partnerships
mboyer@breastsurgeons.org
410-381-9500

Our supporters and exhibitors are held to the highest standards and agree to participate in the virtual exhibit hall in a professional manner. Attendees, exhibitors, and supporters may report any improprieties to exhibit/support management listed above.